Financial Specialist
Jacksonville, FL
Full Time
Finance
Experienced
Position Summary:
IQ Fiber is seeking a diligent and detail-oriented Financial Specialist to input and analyze purchase orders, invoices, and work orders for major labor projects. The successful candidate will work closely with contractors, coordinators, and various team members to reconcile invoicing discrepancies, manage purchase orders, and provide financial analysis on projects, while also assisting the Finance and Accounting team with daily administrative functions.
Essential Duties and Responsibilities:
Qualifications:
IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
IQ Fiber is seeking a diligent and detail-oriented Financial Specialist to input and analyze purchase orders, invoices, and work orders for major labor projects. The successful candidate will work closely with contractors, coordinators, and various team members to reconcile invoicing discrepancies, manage purchase orders, and provide financial analysis on projects, while also assisting the Finance and Accounting team with daily administrative functions.
Essential Duties and Responsibilities:
- Review invoices, match them with production verification reports, and collaborate with contractors and coordinators to make sound decisions to resolve any discrepancies.
- Oversee and manage purchase orders in the NetSuite accounting system.
- Process invoices, ensuring timeliness, accuracy and proper coding.
- Upload and maintain labor details into NetSuite to work order assets.
- Conduct detailed analyses to compare purchase orders, prices, and terms of payment to optimize financial outcomes.
- Strategically collaborate with the Procurement Manager and VP of Outside Plant to address purchase order overages, determine next steps, or create change orders.
- Handle vendors communications to resolve any purchase order, contract, invoice, or payment discrepancies.
- Provide the Accounting Manager and other internal users with regular cost reconciliations and analysis on projects in process
- Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.
- Proactively monitor accounts payable aging reports and resolve any delays in processing. Identify and recommend solutions for improving delays.
- Assist with month-end closing activities related to fixed assets, including reconciliations and accruals.
- Assist with internal and external audits and prepare PBC (provided by client) documentation and schedules as requested.
- Performs ad hoc analysis and reporting to assist the accounting team in the development of budgets and forecasts.
- Assist the accounting team with other reconciliations and tasks as needed.
Qualifications:
- Undergraduate bachelor’s degree in accounting/finance/business.
- At least three years of experience in a similar role, preferably within the construction or telecommunications industry.
- Proficient in Microsoft Office Suite, particularly Excel.
- Experience with accounting systems, particularly NetSuite.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and prioritize tasks effectively.
- Excellent organizational and time management skills.
- Ability to collaborate effectively with cross-functional teams.
- Strong communication skills, both written and verbal.
- Basic understanding of financial principles and accounting standards.
- Ability to handle confidential information with integrity.
IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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